Problems exist everywhere and may arise in all facets of our lives. They are natural part of any work related or business related process. These problems block our progress if not addressed or solved. When we fail to solve these problems, we often learn to work around them or simply learn to live with them. But they can be solved and focusing on finding solutions to problems that arise empowers us and will benefit our personal and professional lives.
It may not be clear what the problem is unless it comes to light. Understanding the problem is important in order to know whether to spend the time or money to find a solution. As a problem solver, you need to understand how the system meant to work and the fundamentals that affect the problem so you can follow a systematic approach. You can find solutions to almost any kind of problem in a methodical and disciplined way.
Here are some do’s and don’ts when diving into problem-solving.
Understand the problem
When we face a problem, we tend to come up with many ideas of what might be wrong and how to fix it and quickly get to work without proper understanding. Anytime you come up with a potential cause that you are not certain of ‘you are guessing’. Guessing is naturally reinforced throughout our lives and we like it because it is quick and works for some of easy problems.
Guessing has number of drawbacks as it
robs you of your time and resources to test every guess. With a long list of your guesses, you will end up wasting both and worse sometimes you may miss out the root cause on your list. You might cause new problems as you really don’t understand the root cause.
Next time around, when these guesses are going to bounce around and distract you, do not suppress, write down your guesses, recognise them for what they are and get them out of your system. Take time to analyse and understand the problem before you rush in to solve it.
“If you are unable to understand the cause of a problem, it is impossible to solve it.” – Naoto Kan
Do not Hide Behind Ignorance
We are often afraid to admit what we don’t know, because it is comforting to imagine that we already have a good idea of the solution to our problem and can take action. The fear of looking ‘ignorant’ or of being ‘exposed’ by asking questions one is “ supposed to know” causes many to hide behind their ignorance. You fail to solve the problem by pretending to know something you don’t under false understanding.
When you are in a problem solving situation, you must focus on learning what you do not yet know. You need not present yourself as all-knowing. Embrace your ignorance and challenge what ‘everyone knows’ by asking questions to make sure you have facts. These questions shatter assumptions and provoke new insight and gets you closer to the problem-solving.
Define the Problem
Get your problem definition right. The way you define your problem influences the solution. Not knowing the problem you are solving might lead to wasting your time and resources to fix something that was never the problem in the first place, whereas defining lets you have a measurable observation and you can remove guessing and emotional attachment to the problem.
Don’t get trapped into solving the wrong problem by defining with prejudice or assumption. Make sure to define your problem as something that is fully within your scope and precisely describing what you observe.
“A problem clearly stated is a problem half solved.” – Dorothea Brande
Don’t wander aimlessly, Generate Possible Solutions
Sometimes, we aimlessly wander around looking at too many things and reams of data. Instead try to ask specific questions about the behaviour of the problem and generate as many solutions possible.
Understand what is going on behind your problem and what controls your problem. Here are some questions to ask:
1. What does the problem look like?
2. Is it the same every time?
3. When did you first see this?
4. What pattern do you notice?
5. What is its cause?
Be detailed and thorough to know how the problem manifests and use the answers as guides. You can develop a pattern of failure to understand where the problem does and doesn’t happen. Try to find specific information and generate possible solutions. Consider about the positive and negative consequences and what you want the solution to do or not to do.
“You can increase your problem-solving skills by honing your question-asking ability.” – Michael J. Gelb
Arrive at simple solutions
Many of us are used to a pattern of poor problem solving that we have come to believe that complex problems have complex solutions. The complex solutions tend to be often expensive and end up fixing the symptoms instead of the actual problem. Break your assumption and believe in simple solution to complex problems.
Once you understood the root cause,
evaluate them for their effectiveness by considering the following:
1. Does the solution solve the real problem?
2. What are the consequences of implementing the solution?
3. Would this solution help you solve the problem permanently?
This way, you can eliminate many of the variables that aren’t working and can arrive with best and simple possible solution.
Simple solution will always give you the most effective outcome and you will be able to approach the problem correctly rather than work around it.
Don’t make opinion-based decisions
If a particular problem that is ‘known to all’ is being solved, a common method is to use “wisdom of the group.” In solving such problems, do not use your assumptions about facts or the assumptions of others to make decisions, rather verify the facts yourself. Opinion-based decisions prevent progress and you might end up in a wrong direction and won’t solve the problem.
When solving your own complex problems, recognise your opinions for what they are and set them aside.
Use facts to determine which solution is most objectively valuable and has more impact. Be persistent in getting the right facts and make fact-based decisions.
“Your ability to solve problems and make good decisions is the true measure of your skill as a leader.” – Brian Tracy
Finally, Focus your efforts to stay on the solution-finding path and avoid distractions. Don’t get bogged down by expanding the scope of your problem endlessly. Instead break up your problem to eliminate the variables that are not contributing and dig into those you can’t eliminate. This keeps you on the path to the root cause.
Next time you are faced with a problem or an issue, try to structure your efforts systematically and focus on an organised approach to get to the possible solution.