Are you distracted by ‘busyness’?

“It’s not enough to be busy, so are the ants, the question is, what are we busy about?” —Henry David Thoreau

Time is the greatest opportunity in our life among all. Those who utilise it well are the successful ones. Almost everyone these days have too much to handle and not enough time to get it all done. Most of us do lot of things which make you seem busy in a public manner like answering mails at all hours, or scheduling and attending meetings constantly, or instant messaging when someone poses a new question and so on. For many, there’s a comfort in such artificial ‘busyness’ of fast e-mail messaging and social media posturing, while actual work demands that you leave much of that behind. In such cases, your ‘busyness’ becomes proxy to your efforts in doing productive work. Such unproductive busyness leaves you discontent as there are always certain aspects that could be done better thereby forcing you to confront the possibility that your best is not that good.

Being ‘busy’ is not same thing as being ‘productive’

We find ourselves tackling too many things at the same time, spreading our focus so thin that nothing gets the attention it deserves. While many might be logging in long hours at work, or at home, but the same might not always end up in doing quality work. Because of this we often feel that we spending a lot of time on something, but don’t feel like been productive enough. One main reason for this could be the most important tasks are usually a bit more difficult and require more of our attention, time and focus. But most of the time, we get so caught up in the day-to-day distractions or ‘busyness’ of life and give either more or less attention to things than they deserve and lose the sense of being in control. We often cite the reason of being busy for postponing some of our important tasks. This habit of putting off important tasks on the back burner can rob you of your hours of achievement and success.

Think about the last time you felt highly productive. In productive state, you remain highly focused on what you are doing and make a noticeable progress towards a meaningful outcome. Whereas with ‘busyness’, you start to feel out of control, unfocused, confused and stressed out. The inability to manage your time properly leads to additional stress related issues and burnouts very early on. In the absence of clear goals, the visible busyness becomes self-preserving, and developing a belief that if a behaviour relates to being busy, then it’s good-regardless of its impact on our ability to produce valuable things. All of the social, digital, and societal trends only add to one’s busyness and do not directly add to the value of quality work one produces. With unmindful busyness,

• You waste time on doing unimportant tasks that could be used productively.

• It creates unnecessary anxiety as you put off the important tasks to later.

• It impedes your clarity and focus.

• By leaving little time for the important task, the final output is usually short of what you are really capable of.

• You cannot adopt to changing situations as busyness impacts your perspective of what’s really going on.

• You cannot plan on sticking to your deadlines for your projects.

• Leads to flawed thinking and distracted behaviours.

“The greatest enemy of good thinking is busyness.” –John C.Maxwell

How to overcome ‘busyness’ to become more productive

But if you’re willing to sidestep these comforts and fears, and instead deploy your attention to its fullest capacity to things that matter, then you’ll discover that you can create a life rich with productivity and meaning. To overcome ‘busyness’, one has to manage his/her time effectively to work on priorities. Making optimal use of time helps you in curbing the stress and burnouts. If you spend significant amount of time towards professional aspirations and goals, learning how to use that time optimally will help you achieve positive outcomes.

Here are certain strategies to overcome your busyness and become more productive.

Put first things first

Because of the busyness, we always have a reason to put off the important things. What fills up our time is a result of what we let into our days. When you don’t choose important things, your days automatically get filled with not so important ones. Prioritising helps you in making right choices. In order to rise above ‘busyness’, you have to know what your purpose is and should be able to define your goals. Before doing something, consider asking yourself

whether the tasks you are working on are important for your end goals. Unless you consciously take time out for your priorities, you will not be able to accomplish goals that are important to you. Start your day with a “To do list” and prioritise the vital few after picking them from the trivial many.

“Start by doing what’s necessary, then what’s possible, and suddenly you are doing the impossible. — Saint Francis of Assisi

Avoid multitasking

We find that more we do, the more we add up to our to-do-task list and end up in multitasking. Multitasking has become a part of life for many of us where we believe that this is a way to be more productive. Science reveals that our brains actually can’t handle doing more than one thing at a time. With multitasking, your attention remains divided as there will be a residue of your attention when you switch from one task to another. This leads to poor performance. Whereas by working on a single hard task for a long time without switching, you can overcome non-productive busyness and can also maximise your performance.

Reduce your distractions

Many are permanently tethered to their work day in and day out, dealing with trends like answering emails at all hours, instant messaging, and active presence on social media. Of course certain mediums offer benefits to your social life, but none are important enough to what really matters to you. Always trying to catchup can claim your attention and time adding to only to your ‘busyness’ and not in producing work of real value. Learn to reduce your reactiveness to these distractions. Identifying factors that side track and deter you from achieving the task at hand. Consider blocking or create blackout periods over a day to free up your time. Try and fill up your free time with something of more quality and meaningful.

Delegate

Many times we get drowned in the details instead if focusing on micro and macro. Details are important, but only those that will affect your end goal. You only have a limited amount of time a day. The end goal is to accomplish your task efficiently by way of optimal use of your time. If a particular task is taking too much of your time and it’s not the most important part of your work, delegating it to right people can help you overcome your ‘busyness’. Once you do this, ensure you trust the person and provide them enough room to get the job done. Using the right people, tools, and resources to is important in doing so.

Focus on being effective

Improve your overall quality, rather than trying to tick everything off your to-do list. It is important to understand when to say no by asking whether are these tasks necessary. If you say yes to everything, you find your schedules with things that keep you busy but don’t make you productive. Once you have set out to achieve your important tasks, ensure you say no to disallow things that hamper your productivity. Saying yes to the wrong things, even if they are small will eventually take up your time later on and add to your busyness’. Saying no to unimportant things will protect your time so that you can use it for the things that matter.

“If you want more time, freedom, and energy, start saying no.”

Schedule your day

Many of us spend much of our day on autopilot—not giving much thought to what we’re doing with our time. Because of this, it’s difficult to prevent the trivial from creeping into every corner of our schedule. But by scheduling your day, you can determine how many hours you’re spending in doing quality work.

Scheduling your tasks for the day helps you plan your work goals and removes the risk of losing out on important tasks. Doing this at the beginning of the day can get you more organised. If your schedule is disrupted, you should at the next available moment, create a revised schedule for the time that remains in your day. This will give you a careful gauge in your efforts and you can discover pockets of free time that go wasted.

Relax & Unwind

Unproductive ‘busyness’ often leaves you exhausted, bad tempered and stressed. You fail to gather momentum for next days’s work unless you recharge yourself. Once you are out of your working hours, inculcate unwinding yourself. The impact of unwinding is often underestimated and we fail to recognise that our minds need a downtime as well. Our productivity is directly proportional to our ability to relax says David Allen in his book “Deep Work”. Only when our minds are clear and our thoughts organised can we achieve effective results and unleash our maximum potential. Mindfulness practice is a perfect antidote for ‘busyness.’ Taking some time to practice being in the moment helps you connect with your inner self and reduces feelings of tiredness and stress thereby creating space for you to become creative and productive.

Apply outcome thinking

You can’t really decide the right action until you know the outcome you’re after, and if your outcome is disconnected from reality if you are not clear about what you need to do to make it happen. Setting Goals or desired outcomes creates a cause-and-effect link in your mind about when certain goal-relevant actions will be taken. When you make plans ahead of time and decide what actions will be carried out, you can engage in doing productive work instead of being bogged down by unimportant tasks. Setting goals provides sufficient direction to move you toward your outcome rather than wasting your time in unproductive ‘busyness.’

Adopt next-action approach

Most of the times too many discussions in workplaces end with only a vague sense that people know what they are going to do. But without a clear decision that there is a next action, not much is accomplished. Forcing the decision about the next action prevents those issues that are important from slipping away thereby providing more clarity. Walking away from discussions with clarity of outcome makes each member involved in your discussions more responsible about the specific job assigned to them. This also reduces anxiety of undecided actions and increases your productivity.

Finally, Be willing to change your unproductive busy habits to do something more meaningful and productive work.

when you take up tasks, asking yourself,

“What does this mean to me” Or “ what’s the desired outcome?” “What are the pros and cons?” lets you identify things that aren’t necessary. This way you can align yourself to be productive instead of engaging yourself with everything that comes your way.

Conclusion

Are the tasks you are busy with right now add to your life’s purpose? Or are you being the victim of distractions and social trends? or can you find better and organised ways to do your tasks?

If you want to focus without distraction, achieve more in less time and be better at what you do, apply the above mentioned strategies. Getting past the unproductive busyness of your life not only helps you to become more productive but also provides a sense of fulfilment and gives your mind something to do meaningful.

Reframe your limiting beliefs

Most of the times, we are open about our physical health, but how often do we seriously consider our mental well-being?

Many of us lead busy, often hectic lives, so it is easy to experience certain levels of stress and anxiety that have an adverse impact on our thoughts, efficiency, emotional well-being and overall health.

Thinking is basically a mental process; which helps one define, organise, plan, learn, reflect and create experiences. In-fact human beings think at the rate of 1300 to 1800 words per minute according to a study. This explains why our mind wanders even when we are listening to others. One’s mind has all kinds of fleeting thoughts passing at any particular time. Day to day stressors add on to the kind of thoughts we have and are also one of the reason of we having unpleasant and irrational thoughts that don’t serve us any purpose.

Thoughts on their own will not affect one’s destiny, but if one spends time dwelling upon the unpleasant thoughts, surely then they impact one’s life in every kind of way. The prolonged periods of unpleasant mental state can be detrimental to your mental health and hinder you from performing to your maximum potential. So a lot depends on your ability to think correctly in certain stressful situations and unexpected life situations. Correct thinking is only possible if done so consciously and on purpose. Most of the times it is your beliefs that influence how you think. When you hold on to certain beliefs that don’t serve your interest or values, they give rise to unpleasantness which in turn hurts your ability to be rational, happy and successful.

Your beliefs shape your thoughts

Your beliefs have an impact on how you think, feel and act most of the time. The emotions we feel and the behaviours that arise from emotions are due to the beliefs that we hold about ourselves, people and environment around. Our beliefs shape our interpretations and how we evaluate certain situations and occasionally, due to certain limited beliefs we hold of ourselves, our thoughts can be distorted, biased, or negative thereby giving rise to irrational thought patterns and negative moods.

Because of such irrational thought patterns, we interpret the facts through a distorted perspective and create the impression that imaginary scenarios represent actual facts. If you hold onto negative beliefs, you tend to worry about things that are unlikely to happen. Such biased thinking affects your communication with others, your emotional/ mental well-being as well as your perceptions. Inability to perceive reality accurately leads to errors in your thinking and causes cognitive bias. These biases make you think in a very exaggerated and irrational ways, causing fear, anxiety, and insecurity. Because one’s thinking is so firmly associated with one’s beliefs, it’s not easy to change one’s thinking pattern unless you put in the required work to reframe your limited beliefs.

So, how do you deal with your irrational thinking?

Our minds constantly create narratives as they are pattern making machines. We always like to process facts through our minds and build association that seem to have a logic or rationale behind them. In doing so, we become victims of certain beliefs that aren’t logical, rational, or accurate representation of facts. This is one of the reason why we think in an exaggerated and irrational way about ourselves at times by giving into our negative beliefs. In some ways, our brains get wired to make these errors every now and then making ‘distorted’ or ‘faulty’ thinking patterns.

It is possible to modify your irrational thought patterns by being able to recognise what you are perceiving, assuming, and expecting. Being aware of your irrational thoughts and learning to reframe or restructure them with rational thoughts can be helpful especially when you are in situations that cause anxiety or depression or stress. It is important to learn that situations are not always the cause of our irrational thinking, but it is the way we perceive and interpret the situations. Interpreting the relevant facts of the situation effectively to come to rational conclusions can help in eliminating some of your false assumptions about yourself.

By restructuring your thoughts and reframing the way you interpret a situation, you can deal with your irrational thoughts and slowly make progress towards rational thoughts that are more empowering.

How to reframe your irrational thoughts and limiting beliefs ?

The essential idea behind reframing is that a point of view depends on the frame it is viewed in. When the frame is shifted, the meaning changes and thinking and behaviour change along with it. Cognitive restructuring or reframing helps in observing, identifying and modifying irrational thoughts to rational thoughts and negative mental patterns to positive ones. By reframing, you can think constructively and can practice accurate thinking. You can reframe your limited beliefs to new beliefs that better serves you and your goals. Constructive reframing also helps in overcoming certain mood disorders, anxiety, stress or depression. It is about reorganising thoughts, ideas, awarenesses into correct perspective and putting them into practice. Here are some ways to practice cognitive reframing of your limited beliefs.

Familiarise yourself with cognitive errors

When you learn to familiarise yourself with certain errors in your thinking and cognitive biases, you can challenge your limiting beliefs and eliminate negative thoughts. Here are some examples of cognitive errors which leads to irrational thinking.

• Downplaying the importance of a positive thought or emotion or event thereby magnifying the negatives like “useless”, “ failure”, or “inadequate.”

• Drawing conclusions when there is little or no evidence or on the basis of perceptions and not on real facts.

• “Making mountain of a molehill” Blowing things out of proportion.

• Using words like ‘always’, ‘never’, ‘everyone’, ‘all’, ‘nobody’, etc.,

• Emotional reasoning – concluding that your emotional reaction proves something true, regardless of the observed facts.

Perfectionism – Thinking that you always have to be perfect, sating “should”, or “ must.”

• Thinking there are only two possibilities, when there may be other alternatives you haven’t considered.

Overgeneralisation – making conclusions based on a single event.

• Attributing personal responsibility for events which aren’t under your control.

• Thinking in extremes like “black-and-white” or “all-or-nothing thinking” (all good or all bad with no middle ground)

Practice noticing when you have these distortions in your thinking and ask yourself what other ways you could think. By being aware of these errors and reframing them can help you overcome your limited beliefs.

Challenge your irrational thoughts

Identify the thoughts that are of wrong perceptions and assumptions. Sometimes emotions make it difficult for you to think logically. The beliefs that we hold change how we manage our day-to-day experiences. Examine what are your negative beliefs and which emotions are involved and question how valid they really are. By questioning your negative beliefs and looking for alternatives, you can replace thoughts led by fear with realistic and positive thoughts. Replace obstructive and limiting thoughts with positive and empowering thoughts.

Track the accuracy of a thought

Analyse what the pros and cons of your limiting thoughts and beliefs. Evaluate the evidence for or against your irrational thought. Examine the validity of irrational thoughts and beliefs by asking critical thinking questions like what’s the worst possible and what’s the best possible thing of that thought. Once you narrow down to your irrational belief, you can think of a way to reframe it into more accurate and positive belief. Do not make up super unrealistic beliefs, instead find more positive way to frame a belief without deluding the facts of the situation.

Apply alternative views

There are always multiple perspectives to any given situation or circumstance. When you restructure your beliefs, you can look at the same facts through a new perspective and interpret in a way that can keep you motivated. By changing your perspective, you can make out your previous thinking errors and can transform them into rational thoughts. This way, you can discover the best way to view a situation so that it brings out your best possible self.

Avoid using extreme language

Often while expressing a negative belief or thought, we use exaggerated words like “never”, or “always”, or “very” and we end up identifying with negativity in ourselves too strongly. Instead, you can replace them with “sometimes”, or “at times”, or a “little”. This way you can downplay the negativity by how you speak about these negative traits by describing them in less intense ways. This way you can leave more room for positivity, improvement, and change. Reframe the way you describe your experiences and memories.

Develop mindful awareness

Simple meditation practice can develop your awareness of negative and irrational thoughts. Focusing your attention on your breath allows you to observe your thoughts as they arise in your mind. Whenever you notice any irrational thought popping, gently bring your attention back to experiencing the sensation of your breathing. Meditation is a great way to train yourself to be mindful of irrational thoughts and beliefs.

Finally, set your own direction and evaluate your progress. There are many ways to reframe any particular situation. And the way you would want to reframe a situation depends on your current goals, values, decisions and choices you make.

Conclusion

Cognitive reframing of your negative beliefs is extremely effective if used properly and consistently. It can help you overcome your limiting beliefs to become happy and successful. Reframing your limiting beliefs takes time and effort to master, but once mastered, you can keep repeating this positive thinking pattern for better results that add value to your goals. Take time to learn how to change your thinking for better and go beyond your limited beliefs and preconceived assumptions. Always remember constructive thinking is a process, one gets better with practice and experience.

Overcome your impatience

“Have patience. All things are difficult before they become easy.”– Saadi

We are always taught different life lessons while growing up starting from how to tie our shoelaces to how to be a nice person. We all turn out to be pretty decent human beings. But when it comes to certain virtues like patience, we all seem to be lacking and struggle with. We always grow impatient in situations that we cannot control. Waiting always gets us worked up. Impatience always sets in when waiting in long lines, being put on hold, or interacting with disagreeable people. We also grow impatient on our road to change from bad habits or behaviour or recovering from illness or addictions.

So, What causes impatience?

Impatience is lack of patience,eager desire for relief or change; restlessness and intolerance of anything that thwarts, delays, or hinders. Technology and an increased access to information also has contributed to our impatience. In a world where we can access any information and order what we want within few seconds, patience can be hard to come by. We are so saturated and conditioned to having everything we need right at our fingertips with immediacy that we are no longer used to waiting. Pressure is always on us to attain certain goals, and with that comes the need to get things done in short amount of time. This instantaneous, the rapid, the quick, the get-it-done-right now kind of mindset makes us impatient.

Impatience can also be rooted back to certain underlying beliefs that we have about ourselves and the world around. Impatience can be caused by,

• Subconscious belief that you are not good enough or other self-limiting beliefs about yourself.

• Your inherent unhappiness with yourself and belief that you had to get to somewhere before you could be happy.

• Certain fixation with future on reaching a certain end goal or to achieve bigger visions, and accomplish more goals.

• Feelings of anger and frustration when things do not go as plan or your way.

• A great sense of urgency to get things over with and to move on to the next thing or task.

• Lack of present moment awareness and dwelling on future.

• Thoughts like “why is this slow?” or “what’s next.” would lead you to being impatient.

• When things get delayed or moving at slower pace than you want or the mindset of wanting everything right now.

Your expectations for immediate attention can negatively impact your productivity, patience and well-being. Studies reveal that higher levels of impatience cause major health conditions over time. Sometimes the urge to achieve your goals manifests into impatience causing annoyance at things standing in your way and gives rise to tension and fear-based emotions. Even though the negative effects of impatience cannot be observed immediately, but they slowly compound over time. It is only when you learn to be more patient that you can know the difference.

What is patience?

Patience is the capability to accept or tolerate delay or difficulties without getting angry or upset. It is a state of endurance under difficult circumstances.

Being patient gives you a feeling of equanimity, a calmness of mind that makes it easier to go through life’s ups and downs.

Why develop patience?

Sometimes the challenges make us vulnerable, possibly afraid, and we have knee-jerk responses to protect ourselves. These responses make an already stressful and unpleasant situation worse. You should learn to make a conscious effort to respond to such situations differently. Patience is the process of turning inwards towards your inner strength. It is strength to stay still with the vulnerable feelings and the restlessness rather than giving into the emotional urge to do something in reaction to what has triggered you.

It is important to develop patience as it increases feelings of happiness as well as reduces stress and anxiety. It also improves productivity because it creates a better and clear state of mind. Here is why you should develop patience.

Persistence

With patience you can be persistent and stay on your goals for the long run. You don’t have to cut corners or do things in hurry, instead you can patiently work things out, do what needs to be done, and make things happen. You can commit to stay with what is right to achieve your goals.

Self-control

To change yourself from bad habits, anger, and frustration, it takes time and if you have the patience, you can wait for yourself to get there. You build self-control to put up with situations that involve difficulties. It develops the capacity to tolerate annoyance, or pain, or irritation.

Clarity

Sometimes you are met with certain obstacles. Such times, you don’t see things clearly because of impatience as it causes the feelings of self-doubt and decreases your confidence. Instead by being patient, you can gain clear vision of why something happened when it did.

Better decision-making.

Impatience makes you end up making poor decisions in order to get you to your desired goal quickly which can affect your health and your happiness. Whereas by not being stressed and anxious about something, you gain time to get clarity and can come to the best possible solution.

Acceptance

Being patient helps you to connect and engage with your feelings or emotions. Your acceptance of how you feel about a given situation and what you can realistically do about it grows. Your acceptance of self help you overcome negative emotions and behaviour.

How to practice patience?

To practice patience, external approaches like enforcing affirmations and regulation of breathing can be helpful. But to create a permanent change, you need to address the root cause by reflecting on your beliefs, thoughts and behaviour.

Here are some strategies to overcome impatience and to practice patience.

Identify impatient thought patterns

Notice when you are feeling rushed and stressed. This may be due to your unreasonable expectations or beliefs of needing everything now. Start by observing your patterns of impatience arising in your thoughts. Identify the triggers for such patterns like being put on hold, facing a long wait, figuring out a solution for a problem. By recognising the impatient mental patterns, you will be better able to accept them and can make a conscious effort to overcome such patterns by responding to them in a different way.

Keep your expectations realistic

Our expectations are often not realistic. For instance, while attempting to learn a new skill, we get impatient by thinking that we should be able to master new skill quickly. Keeping your expectations realistic and knowing them can help you build patience to achieve your desired goals. Understand that not everyone and everything runs on your schedule and other people and situations need not conform to your expectations. Be patient with situations that are not in your control.

Maintain a proper perspective

Practice the habit of maintaining a positive perspective, instead of dwelling on things that are making you impatient. shift your perspective to positive thoughts, affirmations and outcomes. The ability to reframe a situation by looking at it from a different and positive point of view makes any situation more tolerable and it provides you with the needed patience.

Practice slowing down

Because of impatience, you might resort to making poor decisions even though the odds are against your long-term success of achieving your goals. Slowing down can help you in making better decisions that are more likely to give you better results. Practice being mindful in your activities like walking slow, eating mindfully, incorporating a day of rest in your schedule as this can allow you to reflect and you can develop an attitude of gratitude.

Cultivate compassion

Being compassionate helps you to see the circumstance for what it really is, and not how it appears to be or feels. Think of how you can be more compassionate in an impatient situation, or how you can transform the frustration into something useful for someone. This lets you see small things you otherwise would have taken for granted. This way you can focus onto something much more productive or useful for everybody.

Finally, Be mindful. Make conscious choice to pay attention to that which is going on in your field of awareness. Being mindful allows you to respond, not in anger, but instead with patience and it also helps in accepting things as they are. Being aware of your thoughts in the moment, you can remind yourself to be patient.

Conclusion

Patience is an important virtue to cultivate. You can build healthy mind, body, and healthy relationships. You experience less stress by learning to be patient with yourself. Remember that anything worth your while takes time and effort. So, don’t be discouraged or anxious if your progress is slow, remember that change is supposed to take time. Try to build the above mentioned strategies in your daily activities to grow more patient with yourself and with those around you.

Adopt the pace of nature: her secret is patience.”- Ralph Waldo Emerson

Simplify your perspective

“with simple thinking, we can maximise our focus with minimum distractions.”

Many things influence our lives and decisions we make. The primary influences being the perceptions and most of the times, the mistakes of perception leads to our complex thinking. we get used to the complex processes, procedures and matters in our day-to-day tasks which in turn add to our complicated thinking. We acquire habits, possessions, relationships, needs, etc., which are part of richness and enjoyment of life — but also are the reason of the complexity of our thinking.

We get continually bullied by opportunities which seem to be attractive and get pressurised by them thereby making our lives more complex. Sometimes fear of boredom leads you into a complexity of temptations and pressures of ‘have to do things.’ This makes our thinking a complex process driving us to busyness, approval of others, anxiety, performance and control.

Some of this complexity is created by us and some we accept and take on as part of our daily lives. Having things to take care of, people to deal with or processes to attend to, our thoughts create clutter giving rise to complicated ideas and create confusion and disappointments. We get caught up in the day-to-day complex tasks we have to get done and often run out of time to do the things that really matter and those that are essential.

We get so comfortable things being familiar and certain way that we don’t want to find simpler way of doing things. Simplicity in thinking is something that is deliberate and intentional and should be a choice you make. By adopting to a ‘simple perspective’ in your thinking, you can free yourself from all the distractions and you can maximise your focus on that which is essential, can eliminate complexities, create effective solutions and can reach your objectives or goals much faster.

Simplicity makes it easier to do things. But finding a simpler way is usually not that simple.

The perspective of ‘simple thinking’

Complex is something which is hard to understand, explain, or deal with and leads to inefficiency, wastage of time, attention and mental energy in unnecessary things. But there is always a much simpler way of doing things. The perspective of ‘simple thinking’ and doing is always possible and is very important to improve efficiency and to reduce stress, anxiety and frustration. By identifying areas, matters and procedures which seem unnecessary and replacing them with simple processes, you can learn to take action much faster.

“When we begin pursuing a more simple, intentional life, we obtain a new perspective.”

Perspective of ‘simple thinking’ is a value, a habit and an attitude of mind as much as it is a process. You accept something complex because you are not looking for simple solutions and your outputs also tend to be complex. Simplicity will not happen unless you are prepared to work hard and make a real effort to achieve it. The emphasis needs to be on simple perspective at every moment of your decision-making process.

‘Is there a simpler way to do this?’

‘Is this really necessary?’

‘Does this add to simplicity or complexity?’

By having the intention of making something simple, you can prioritise your actions towards simple processes.

Ways to achieve a ‘simple perspective’

Many of us consider thinking as a complex process because we have never made any attempt to make it simpler. We tie ourselves up in complex rules when in reality, most of our practical thinking takes place in ‘simple perspective’ and is mostly based on self-organising system of brain. So, We can design simple tools for thinking to improve productivity in number of ways and for a more focused effort.

You need not always depend on major changes to make things simple. You can Make slight changes in small things to simplify your efforts of doing difficult things.

Here are some small changes that can be made to achieve ‘simple perspective’ in your efforts of achieving your tasks.

One thing at a time

We are capable of thinking many things at the same time. But if you find matters getting too complex, then it is always better to pay attention to only one thing at a time. It does not mean that you cannot do more than one thing at a time — but you choose not to for the moment.

Express in words

Complexity is difficult to cope with while it remains out of consciousness and you will find it difficult to arrive at decisions. When something seems complex and difficult, verbalise why you are making that choice, the reasons behind your decision. This can simplify and clarify your decision-making process.

Unbundle

Complexity arises when you are trying to deal with more than one matter at same time. If there are two separate issues, separate them out and deal with each one on its own. Analyse and break it down to deal with it one at a time.

Take small steps

If the task is complex, it can be broken down into tiny steps. Certain tasks may seem impossibly complex on the whole, but if broken down to small steps, each step can be simple and doable. It is simpler to focus on the next step than to focus on the entire task.

Use concepts

Concepts are a broad and general way of simplifying things. They simplify the action into stages. Making use of concepts in thinking can simplify your efforts. Once the concept is formed, the details of the concept will still need to be worked out but they set the direction of the action.

Think in stages

Always have a clear objective in mind and figure out how to reach the objective.

• The direction to reach your objective.

• The concepts that can be used in order to move in that direction.

• The ideas that can be used to put those concepts into action.

Thinking in this kind of framework helps you arrive at possible action alternatives to achieve your complex tasks.

Do things slowly

If your mind is minimally occupied, as in doing things slowly, it will be more able to have new ideas. This also helps the mind to clarify or simplify things and requires discipline and concentration.

Shedding

Things which were needed at one time may be no longer needed. Shedding approach simply involves throwing things out and putting nothing in their place. Sometimes things are ‘unnecessary’ or ‘redundant’. If these things add to clarity they should be retained, but if they add to the complexity of the situation, they should be shredded and thrown out.

Clarify

Clarity and simplicity go together. What is the situation? What do we really need to do? What is going on? Questions of this sort can clarify and provide thorough understanding of the situation or process. The perspective of simple thinking comes from thorough understanding.

Set routines

As a self-organising information system, our brain allows incoming information to organise itself into routine patterns. Once we identify with these patterns, we flow along with them without much effort. Setting up routines can simplify your perception and action.

Finally,

Be determined to seek simplicity.

When things are highly complicated we do often wish for simple perspective. But when things are not complicated we rarely strive to make something simple. Always find simpler ways of doing things. Make the ‘simple perspective’ as part of your normal thinking process to free up time, reduce stress and to make better decisions.

Put yourself in ‘simple perspective’

• Be determined to make an active effort to make things more simple.

• Be motivated and creative to arrive at a possible simple, effective and practical solution to a problem.

• Have the willingness to simplify process instead of coping with complexity.

• Look for simple alternatives and be willing to invest time and effort in that search.

• Spell out in words what you are seeking to achieve. This creates a path to move in defined direction thereby avoiding unnecessary.

• Design the ideal simple process and then seek to work incrementally step by step.

• Consider all the things you are busy with right now and consider how few of these are really necessary.

• Take notice of your habits and cut back on clutter, distractions and focus on the essentials.

“Simple can be harder than complex. You have to work hard to get your thinking clean to make it simple. But it’s worth it in the end because once you get there, you can move mountains.” – Steve Jobs

Disconnect from distractions

The ability to produce quality work and the ability to quickly master hard things is an important requisite in today’s work environments. The process of using rapidly changing technologies requires that you hone the ability to learn increasingly complex set of relevant skills. To be able to transform these skills into valuable results, your attention needs to be focused without any distractions. But in today’s technologically advanced world, producing quality work at an optimal rate has become a difficult task as we embrace distractions at various levels and this decreases our ability to do high quality and meaningful work. The main culprit being the culture of connectivity where one is expected to respond quickly to a mail or to a message. Checking mail and social networking sites, surfing the web, and visual mediums have become major obstacles in cultivating a deep work habit.

Here are certain behaviours that distract you from quality work.

Multitasking

Trying to accomplish multiple tasks simultaneously, your attention remains divided. There will be a residue of your attention that remains when you switch from one task to another. Those who experience attention residue after switching tasks are more prone to distractions.

Constant need for connectivity

Workplaces with trends like active presence on social media might create more opportunities to collaborate but they do so at the cost of many distractions. We increasingly becoming the victims of online distractions. They fragment our time and reduce our ability to concentrate. They tend to pull your attention thereby weaken your willpower to focus on important things.

Unstructured thinking

Without any built-in goals, rules and challenges you cannot produce work of real value. When you lack planning and cannot figure out what you should be working on and for how long results in shallow work and short-term gains.

Busyness

By sending and answering mails at all hours, scheduling and attending meetings constantly, instant messaging within seconds when someone poses a query —all these behaviours make you seem busy but do not always result in high value work.

Lack of priority

Our dependence on connectivity results in paying attention to irrelevant things. When you lose focus on really important things, your mind tends to fix on what could be wrong instead of what’s right giving into frustration,stress and triviality. These shallow concerns take up most of your time thereby keeping you away from doing quality work.

Many of us assume that we can transform our working life from distracted to focused overnight and that we can switch between a state of distraction and one of concentration as needed, but once you are wired for distraction, you begin to crave it and it becomes difficult to bring your focus back with one time decision to think or work deeper. Your brain becomes accustomed to on-demand distraction and is hard to change the habit even when you want to concentrate. You will struggle to achieve higher levels of concentration unless you disconnect yourself from these distractions.

You have to make your deep work a priority to meet your personal and professional goals. By integrating the habit of doing high quality and meaningful work into your schedule and supporting it with routines and rituals, you will be able to achieve your concentration ability.

The following strategies can help you maximise your personal ability to produce quality work. By adapting to some personal work habits, you can take more effective action towards your goal of achieving real results.

Schedule your work

Scheduling eliminates shallow obligations by having a highly valued professional or personal goal. By dedicating some clearly defined stretches of time to vital tasks, you can leave the time for not so important ones. By developing routines, by making sure little bit gets done on a regular basis, you can fit deep work habit whenever you can into your schedule. To make most of your time, build rituals of the same level of strictness.

Focus on your ‘priorities’

Your work should be aimed at small number of important goals. Simplifying and focusing on priorities will improve your intensity to get valuable results. Identify a small number of outcomes to pursue with your quality work hours. Spending more time doing quality work may not generate lot of enthusiasm. Instead have a specific goal that would return tangible benefits.

Work on the ‘lead measures’

Lag measures describe the thing you are trying to improve and lead measures are the hours spent working on your important goals. Lag measures cannot immediately generate a noticeable change in your ability to reach your goal. You cannot change your behaviour as the performance that driven them is already in the past. Lead measures on the other hand, turn your attention to improving the behaviours you directly control in the near future and will have a positive impact on your long-term goals.

Keep a scoreboard

By recording and tracking the hours spent doing quality work or your lead measure, creates a sense of competence and drives you to focus on these measures even when there are distractions. Keeping track of quality work hours with simple tally of tick marks maximises your motivation. Your scoreboard can help you understand what leads to bad days of work and most important, to figure out how to ensure a good score for the days ahead. This way, you can disconnect with your distractions to keep a compelling scoreboard and can create a pattern of accountability.

Set deadlines

Set expected time of completion for your important tasks on your priority list. You can motivate yourself by setting a countdown and can work with greater intensity and with no distractions. You can plan on taking occasional break from focus to give into distractions. By providing interval training for the attention centres of brain, you can minimise the number of times you give into distractions.

Apply the ‘law of vital few’

Many different activities can contribute to you achieving your goals. According to the law of vital few, only twenty percent of theses activities provide the bulk of the benefit. By listing some of your distinct and beneficial activities for each of your life goals, the top two or three such activities only make most of the difference in whether or not you succeed. Try to list only those which are specific to your goal.

Structure your ‘leisure time’

Don’t use networking tools for entertainment when it comes relaxation as they weaken your mind’s general ability to resist distraction thereby making it difficult for you to concentrate later when you really want to. Structure your leisure time by filling your free time with something of more quality than instead of allowing your mind to be lost in unstructured web surfing and other distractions. If you give your mind a quality alternative, you’ll end the day more fulfilled and can begin the next day more relaxed.

Finally,

strengthen your distraction-resistant muscle by practicing productive meditation. You can do this when you are occupied physically but not mentally by focusing on a single well-defined professional or personal problem or a hard task. When faced with hard tasks, your mind will attempt to avoid them by looping over and over again on what you already know. By structuring your thinking, you will be able to redirect your attention to the next step and will be able to set a specific target for your attention. This way, you can strengthen your distraction-resistance and sharpen your concentration.

Conclusion

Distraction remains a destroyer of deep and meaningful work. Try and optimise your efforts and keep them structured by following above mentioned strategies.

Take back the control of your time and attention from the many distractions that attempt to steal them by making your deep goal a mental priority.

Transcend your negative habitual patterns

“Chains of Habit are too light to be felt until they are too heavy to be broken.”- Warren Buffet

Our habits define who and what we are. We struggle to kick deeply-ingrained negative habitual patterns and negative behaviours as we get used to a fixed mindset on things and on our habits. As a result, we get used to doing and thinking in some specific ways that it becomes hard to be able to transcend those habits.

Most of us find it hard to adopt and stick with new, healthier and safer habits. Even when we begin to follow a new pattern, we all have a tendency to revert to previous patterns during times of stress. This is  due to the comfort factor associated with our older habits.

“Comfort comes as a guest, grows into a host and finally stays to enslave us.”

Unless we let go of old and negative habits, we cannot redefine ourselves in newer or better ways.

You are the product of your HABITS

Our habits define our comfort zones. Any violation of our comfort zone brings us discomfort. So is the case with the violation of some bad habits which when we let them go brings agitation, stress and even anxiety. Many struggle with a range of negative behaviours like smoking, overeating, lack of exercise, and excessive drinking and don’t think that these habits are unhealthy because either these habits make them feel stress free or feel good factor they bring with them. You need to do an honest evaluation of your habits as to whether they are positive or negative.

While evaluating your habits, focus on their relevance and impact. Are your habits strengthening you as a person or are they making you rigid and edgy. For instance, it is very essential to see when you decide to follow a particular habit, is it bringing with it restlessness, agitation or poor health. If it is, it is time to reflect upon those habits and is better to change them. Most of the times, we fail to let go of negative habits because of the comfort we feel inspite of these habits being wrong and harmful.

If you continue to hang on to the comfort of the older ways never attempting to change, these habits tend to degenerate your personality and they become toxic.

“The battle of big dreams, greatnesses is often the battle against our own ingrained habits.”

What makes a HABIT and how they work?

Three things that make a habit.

First, a habit is a specific behaviour not an overall goal or pattern of behaviour. It is like a learnt physical behaviour.

Second, a habit is something you do regularly in a particular situation. It is like a mental mannerism which is consistent.

Third, a habit requires little or no psychological effort to engage in. It is largely automatic.

Repetition and attention is the fuel that keeps habits going, both good and bad. A new behaviour you start to engage in isn’t always a habit. It becomes a habit once you have followed it for so long that it becomes a habit.

According to Charles Duhigg’s “The Power of Habit”, every habit has four components and they form a habit loop.

The Cue causes you to start the habit.

The Routine that you engage in.

The Reward you get for doing the routine, and finally,

The Craving that drives your desire for the reward.

Habit loop identification makes it easy to break away from your bad habits.

There are many things that hold you back whenever you want to change or end a bad habit to create a new one. These things tend to push you back into the spiral of old patterns. Here are some things that hold you back from changing your habits

Lack of determination

Nothing can stop a determined mind from changing an old habit to a new one. But, do you have the determination? Do not let your mind completely disregard your own decisions. Whether you decide to follow a new diet or give up foul language, it is difficult to keep up unless you take it seriously. Be strict with your decisions even if they are difficult.

Lack of purpose

No clarity of purpose leads to lack of inspiration and rewards. If your cue is a negative purpose, then it is difficult to stick with it longer. For instance, it should not come with the intention of making others happy. This kind of negative approach makes your determination weak. You may attempt to change your habits, but this may end up making you angry, bitter and anxious to prove yourself to others. Allow a positive purpose to push you out of the old undesirable habits.

Lack of consistency

Motivation tends to be high when we start something new, then drops off after a while. Permanent habit change requires consistency and keeps you up to date with your new habits. Being consistent with newer habits lets you form new pathways for habit change system and helps you to stick with them. Choose a new habit and provide opportunities to establish the habit. Practice being consistent with your new pattern until it becomes a habit.

Lack of substitution

Whenever you attempt to let go to of old habits, your mind starts feeling deprived of the comfort which is associated with the old habit. The feeling of deprivation makes your mind too rigid to change your old habits. So the only way you can change your habit is to substitute them with newer habits that are equally rewarding and leave you feeling complete and better.

Lack of Belief

Our belief system has a great impact on our habits. We form many of our habits based on our beliefs. We may know and understand how risky certain negative behaviours are, but we indulge in some of them because of our ingrained beliefs. We fail to change them. But if we try to change the deep driving belief, we can change the habit.

Newer ways of thinking and doing will let you change your old beliefs and negative behaviour.

Your Habit Change System

According to the research, once you have followed a new habit or refrained from an old pattern for five days, it gets much easier to stick to and the odds that you will make that habit change stick becomes very high. Here are some ways to change your habits.

Break bad habits

Break away from your old habits. One way to do this is to suppress the cue that causes you to engage in that habit. Prevent cue from happening. Second way to end bad habit is to stop engaging in the routine. And the third way can be by sabotaging your reward so it feels less rewarding and satisfying whenever you indulge in a bad habitual pattern.

Choose one bad habit related to your goal and identify the cue, routine, reward for that and as well as its craving. Select one of the ways and use it every day to break that habit.

Build positive habits

There are some habits whose impact is much broader and they are habits behind habits and are called keystone habits. Building positive keystone habits can have cascading effect. For instance, being healthier makes you more productive, be less stressed out and you spend less on junk food.

To build keystone habits you can use cue piggybacking by choosing an event that occurs on a regular basis to act as the cue for your new habit, then start doing the routine every time your chosen cue occurs. You can also use chaining to build two or more habits that you will be doing one after the other. Try routine substitution to replace a old routine with new. The new routine has to fulfil the same craving as the old routine.

Hold yourself accountable and stay motivated

Avoid getting motivated only by external factors. This makes you feel like you are forced to do, rather than something you want to do. Intrinsic motivation is better when it comes to the habit change system. An external source of motivation that reinforces intrinsic motivation helps you to continue with changing your habits. Holding yourself accountable will get you through brief periods of temptation by strengthening your will power.

Improve your environment to improve your habits

Your behaviour and attitudes are often shaped by your environment. Conformity distorts your perceptual abilities. This impacts your personal development. Changing your environment helps you to maintain your good habits or change from old ones. Put yourself in an environment that supports the person you want to be. Think of one way you can alter your environment to make it easier to maintain your good habits.

Finally, Do not justify wrong habits. Negative self talk holds you back from changing your habits. Maintain your will power throughout your habit change system. Master yourself in ways that lead you into newer habits. Practice self- love and be kind to yourself.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Revolutionise Your Perspective

“ It is your vibrational thoughts that give life to the goals you wish for”

Are you holding on to fixed ideas or assumptions about yourself?

Are you allowing yourself to be controlled by the past failures?

If yes, then you are limiting your abilities by holding on to self-limiting beliefs. These limiting beliefs of yourself hold you back from reaching your full potential.

The preconceived ideas tend to block your possibilities to do what you want to do. Dreams are essential, but it is also important to know what is keeping you from having it. Sometimes that might be your limiting subconscious belief.

Let us look at some of the self-limiting-beliefs.

Self-Depreciation

Beliefs like “I can’t do” or “I am not intelligent enough” or “I’d fail if I tried” or “ “I lack the experience” and so on destroy your desires. Many tend to attribute their lack of success to not being able to have proper education or financial stability and live a life consumed by their inadequacies.

Security-itis

Some don’t want to move out of their secure zone. Belief like “I am secure where I am” puts limits to explore new possibilities or keeps them from taking a different approach towards their goals.

Negative attitude

Thinking “There is no way to solve the problem” or “competition is just too much” or “I am not capable enough” make you hit the rough barrier soon and kill your desires.

Limited environment

The size of your goals and abilities depend on your environment. Your ambitions and personality is the result of your psychological environment. The environment in which you belong might label your ideas as ‘impractical’ ‘foolish’ ‘luck determines success’ ‘you are too old’ or ‘too young’ and so on.

Low self-worth:

You subconsciouslychoose or attract those people and experiences you believe you deserve. If you feel worthy you tend to make productive choices. If you feel unworthy, you tend to make limiting choices. Low self-worth generates tendencies to sabotage your own efforts. You may start to feel unlucky as things don’t turn out well.

All these perceptions make your perspective narrow. You fail to make out the overall picture and you will not be able to seek new solutions or take different approaches. You end up making limited belief that you can’t get ahead, so you don’t bother to try. Sometimes these same perceptions lead to self-destructive behaviour.

You are what you Think’ is an eternal truth. The words you say matter. So do your thoughts. If you want something different out of your life, then you have to do something different. Similar is the case with your thoughts. To overcome your limiting beliefs or whatever you find yourself complaining, you can make changes by taking responsibility of your thoughts. You can bring about a change in your perception of situations, problems and people in your life by adopting a new point of view. Seeing things from a different perspective creates new opportunities.

At every opportunity, it is important to believe that you have the potential to do better than you are now and should be willing to make an effort to overcome your self-limiting-beliefs.

There might be many detours on your path towards your goal. You can take these detours in your stride by Revolutionising Your Perspective. (RYP)

Changing your perspective lets you work around the hurdles. For instance, while driving, if you come to road closed’ situation, this simply means you can’t go where you want to go on this road. You will find another road that takes you where you want to go. You don’ have to change your desired goal.

Here are some aspects to consider to revolutionise your perspective. (RYP)

Be master of your own time

Some do extremely well when they are on tail wind, but as soon as they run into a head wind, they cannot cope. Sailing along in good winds is easy. As soon as the wind swings and changes it’s direction, they get self limiting and cannot move forward.

RYP by demonstrating a strong will and showing tenacity. Think back to how you were a year or two years ago, about your achievements, have gone forward or backward, have you stayed or continued on right path. You will find that although you may have suffered certain set backs in some instances, on the whole you would have made a steady progress. You will come to realise that setbacks or hardships in your life were very brief and were temporary. If you focus only on the difficult times you will end up getting discouraged. Mastering your time makes your will resolute to move forward in difficult winds.

Be Flexible

Is it sufficient for us to advance in just one direction. Following just one pattern of thinking limits our possibilities. No one is perfect or capable of sailing through without any problems. The reality is people move to the left then to right, they fail and go down, then they stand up again.

RYP by not clinging to a particular method or fixed notions from your past. Unidirectional approach limits your possibilities and ideas. Being flexible in hard times lets you get through difficulties. Explore new possibilities to get around the problem. A path is sure to open up if you are willing to change. If your limitation is that goal is too big, divide it into small realistic steps. If you think you are not qualified enough,try to gain some required skills and apply them to achieve your purpose.

Be flexible and think of ways to turn the situation to your advantage.

Use adversity as springboard

No one can sail through life or travel on their path without facing set backs, failures and difficulties. Life is not necessarily filled with good experiences, even before you were born. So you are not here simply to have everything run smoothly for you.

RYP by taking difficulties or set backs as experiences provided to make you strong and turn them into opportunities to grow. We are here to accumulate different experiences by repeating the process of trial and error. Make the utmost effort with all the knowledge, skills and ideas you possess to cope with adversity. Do not let yourself swept away by the tides of adversity instead use it as a springboard to move forward.

Think like long distance runner

There are always two ways of considering a situation, short-term and long-term. You may not be a sprinter, but this doesn’t mean that you do not have the ability to run. It is true that people have different levels of ability. Some can master something in short term but some take longer time.

RYP by thinking like long-distance runner. Inspite of being a slow learner or with no potential to do well, with continued effort and certain amount of discipline you can achieve what you desire in the long run. A short-term perspective sometimes has a probability of being less successful and has more chances of people concluding that they are no good and ending up having no goal. In the first place. The fact that you did not succeed in short term doesn’t mean that you cannot in long term. It is necessary to extend your time frame to meet your desired goal and you can do so with better ability.

Nothing in this world is a waste

Sometimes the people in your life become your limiting factor. The main problem lies in our incorrect perception of people and things around. This distorted perception of others makes us moan and complain. We tend to categorise them as good and evil and criticise, dislike and distrust. Because of this many wish if they were in a better situation or with better company or with better people. This becomes a major hurdle in working along with others.

RYP by changing your outlook. Ask yourself if there is some other way of seeing a situation. When you happen to meet people you dislike, try and figure out why they are disagreeable to you, or why their character displeases you, or why they have a pessimistic attitude. Unless you adopt to the belief that these negative views cannot be true, you cannot change your perspective. Sometimes it is only our wrong understanding and our distorted views that limits our knowledge about others.

Aim for a goal one step higher

Some find that they are capable of reaching certain point only to discover that success eludes them. Their subconscious fear of total success makes them anxious as they feel that they have not earned it. As a result, they fail to achieve their goals when they have only a little further to go.

RYP to overcome this kind of situation. Instead of getting into trouble, when approaching your goal, practice setting your sights on a goal that is even higher. Making a habit of thinking one step ahead. Plan for your next step and aim for a higher goal. There is always a higher mountain waiting to be tackled. This makes you less anxious towards your present purpose and prepare you better for your next move.

To sum up, you can train yourself not to limit yourself as you have every potential to become what you think you are. So get down to the deepest level, find your limited thinking and beliefs, and try to change your perspective to make them supportive to what you want to achieve. Adopt to a new way of thinking.