Get into your “Productive State”

Only when your minds are clear and your thoughts are organised can you achieve effective results.

Most people have too much to handle and not enough time to get it all done or to be able to fulfil their commitments. People add to their stress levels by taking on more than they can handle. Various options and opportunities bring with them the pressures of decision making. These pressures make people frustrated about how to improve their situation. By learning productivity you can organise and prioritise better and you can get your time back so you can focus on making progress and helps you improve your situation.

Planning and scheduling your tasks helps you gain more focus. In the process, you can create a positive work atmosphere and lifestyle practices that foster clarity, control, creativity and relaxation.

Better organisational techniques like planning and preparing can enhance your productivity levels. Thinking in more effective ways to handle different work situations can make things happen sooner, better and more successfully.

There is no single technique or tool to perfect organisation and productivity. However, there are certain simple processes that we can all learn to use that will improve our ability to deal more proactively and constructively. These tools can help you focus your energies strategically to create better thinking habits and working environment which otherwise keeps most people from burning out due to stress.

It is possible for you to have an overwhelming number of things to do and still function productively and be fully present in the moment.

Here are some simple practices which can motivate you to become more productive.

Figuring out ‘why’

Why do you want to be more productive? Why are you putting up with a situation in your workplace? Do you want to be better at your job or do you want to get more things done and do more with your time?

Until you have the answer to your ‘why’, there is no possible way to come up with appropriate actions.

By having an answer to your why has following benefits:

• You can define success.

• You can make hard choices and take decisions.

• You can gather possible resources.

• You can be motivated and can have better focus.

Many people forget why they are doing something and what exactly they are trying to achieve – and a simple question like, “ Why am I doing that?” Can get you back on track. Finding the answer to your ‘why’ opens up wider possibilities and expands your thinking.

Figure out your purpose

All of us want to be better at what we are doing. So the main goal should be to find your purpose. To know and to be clear about the purpose can enhance your focus. Because it is easy to get caught up and let your real and primary intentions slip. Your purpose becomes a reference point for your time and energy spent.

Once you have the purpose defined, you can align your resources and can make your decision-making easier. Often the only way to make hard choices is to come back to the purpose of what you are doing. Just taking two minutes and writing your primary reason for doing something makes things clearer and clarifies your focus.

Find your time leaks

Doing things that bring you progress, getting better at your work, investing in compound time to develop your skills, and picking up healthy habits make you productive. Find out where your time is leaking in the process. Think of your top priorities and determine those activities that help you achieve or take you closer to your goals. That is your meaningful work. The rest are meaningless activities that steal your time.

Focus on what matters to optimise your efforts and where to allocate your time more efficiently. Being aware of all the activities that bring you closer to your goal and being aware of the ones that stall your progress help you get your time back.

Create and stick to your to-do list

Organise your daily tasks in order to get things done. Don’t get carried away by writing too long to-do lists. Being busy is not the same as being productive. Overloading your lists is not an effective to-do list format. If you always start with the easiest or most convenient ideas, you will end up pushing the best ones down the list.

Make sure that your to-do list has a purpose and other meaningful activities. Define your tasks related to your goals and order them by importance. If you do not manage to finish them all, move unfinished tasks to your list for the next day. Rinse and repeat. If you carry some tasks on for too many days in a row without working on them, get rid of those tasks completely.

Declutter & Prioritise

Decluttering your routine lets you devote your time to meaningful work. Write down your distractions and find multiple solutions to reduce them. For each distraction, figure out as many solutions until you find the one that works.

Prioritise your tasks according to your goals and choose those that most benefit your purpose.

It will be difficult to cut down your priorities when you have more on your plate to do than you can comfortably handle. Prioritise on the basis of your long term and short term goals, accountabilities, values, areas of focus and current projects. Combine the things you want to do with things you should do.

Get your routine done

It is very easy to start a task you want to do. But what about those tasks you have absolutely no motivation to do? The ones you procrastinate far too long over and never get around to doing? Putting off important tasks can rob your hours of achievement and can become a chronic cycle.

Slacking off and doing unimportant tasks, putting off other tasks makes you habituated to the same process. Then, the loop continues to repeat. You are avoiding the task either because you are not organised or because you are prioritising low value work. To avoid procrastination, identify what you are putting off and do those tasks right away. If getting started is the hardest part, set a designated time slot to do the task.

Stay consistent

The majority of us fail at building life-changing habits because we start strong and give up easily. You need to put effort into accomplishing your goal. Even he tiniest of efforts, when consistently done, brings good results.

Figure out which skill to work upon in order to reach your goal and the task you need to do everyday. Once you have zeroed in on the skill and activity, mark the days you will be working on it and focus on growing your progress on the same. Do not break the chain of progress so that you become consistent with your talent/ skill.

Use your gap time productively

Gap times occur between meaningful activities. Optimise your gap time so you can further develop the skill you need to make you productive. Gap times are small breaks in your schedule or at work, or when you are on long breaks from your work.

Be as strategic about your breaks as you are about your day in general. To use your gap times productively, think about small projects you can accomplish like learning something new, planning your week/day, cleaning up or even working on your other ideas.

Finally, Stay focused.

Think about the last time you felt highly productive. You probably had a sense of being in control without too much stress. You were probably highly focused on what you were doing and you felt you were making progress.

Next time around if you get far out of that state—and start to feel out of control, stressed out , unfocused and bored—get yourself back into your “productive state.” Hopefully the above methods can inspire you to become more productive and work towards attaining your goals.

Break your worry habit

Break your negative habitual worry patterns to improve your potential.

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“There isn’t enough room in your mind for both worry and faith. You must decide which one will live here.”

Worry is something we all experience from time to time while some have a habit of worrying more than others. What sets worry apart from other emotional states is the extent it pollutes the emotional atmosphere around us. This emotional state can release negativity and stress-inducing vibes that negatively impact our lives. When we worry, we feel irritable, grumpy, cranky and on edge. Our tolerance gets lower and we are much more likely to be bothered by minor frustrations which we ordinarily shrug off. It surges our stress hormones and makes us sensitive and reactive to everything with a threat in sight. Worrying seriously effects your personal growth. It is self limiting and sometimes holds you back from taking up life changing opportunities.

What is worry?

Reduced to its simplest form, it is simply an unhealthy and destructive mental habit. The destructive quality of worry is further indicated by the fact that the word itself is derived from an Anglo-Saxon word meaning “to choke”! It is like what you do to yourself by long-held and habitual worry. Studies reveal that many cases of illnesses are brought on directly by fear, aggravated by worry and a feeling of insecurity.

How to manage your worry

Worries fall into number of domains like health, work, finances, fear of future, lack of confidence or a myriad of other issues.
Worrying most of the times is unnecessary and doesn’t do any good. It doesn’t change things and certainly doesn’t fix them. It only increases your stress and makes things seem worse than they already are.

We tend to acquire worry as a habit. As we can change any habit and acquired attitudes, we can be free of this habit too.
A direct action is essential to eliminate any undesired habit. So is to break the worry as a habit. Here are few ways to break worry as a habit.

Figure out the source

The best way to reduce worry is to figure out what is making you worrisome. Consider what might have caused the worry. Most of the times the issue that triggered the worry might be simple. It is often simple things that cause worry and the solutions can be sort out. Reflect upon things and disengage from the possible causes. Be honest with yourself about what is bothering you. Simply acknowledging can make you come out with plausible solutions. Don’t concern yourself with things you can’t do anything about.

Be conscious of worry thought patterns

Worry most of the times is illusionary. It creates “What-if” scenario or a scenario that doesn’t even exists. This false scenario is created with no clear explanation about how or what might happen. One reason we get worrier is that we saturate our minds with apprehension thoughts and gloomy thoughts. Most of the times we worry about things that never actually happen. It is important to address this worry thinking pattern. When a worrying thought arises, simply be conscious and aware of it, question how far it is true and then deal with it. Don’t fall prey to worry’s false scenario. Replace them with positive and faith producing thoughts. After you have done your best to deal with a situation, avoid speculating the outcome and go on to the next thing.

Avoid complicated thinking

“worry often gives a small thing a big shadow.”- Swedish Proverb

If your mind is too full of complicated ideas, take a moment to clear them out. Live with simple and positive attitude. Your distrust of others, doubts, or being emotional or trapped by inferiority complex may be the causes of your worry. Everyday many things happen that could be either seeds of happiness or seeds of trouble and anxiety. Try to keep rolling without worrying or dwelling too much over the tiny problems or disappointments. Think of the problems as opportunities for action.

Stop comparing yourself to others

Many worry that they are not clever or luckier in comparison with others. Some rate their own abilities too high. They feel that they could have done better than they are doing now, but in actual fact they are unable to keep up. The pain of jealousy and discontentment can become the cause of worry. As long as they compare themselves to others, they will not ultimately be winners. Their struggle for primacy becomes their worry. Rather than worrying being better than others, it is better to look at your own efforts. Evaluate yourself by reflecting and refining your own abilities. Evaluate yourself by assessing the growth and progress you made compared to an earlier period from your life.

Embrace your weaknesses and shortcomings

Many worry that they lack intelligence or other qualifications and abilities. Intelligence does not necessarily lead to success. You should not end up regarding them as absolutes. If you feel you are lacking in one area, you will find that you are gifted in some other field. People bemoan their lack of innate ability. If you worry about your innate ability, just remember in the final reckoning it is the amount you were able to grow, your rate of development, and the degree to which you exerted yourself that matters. Accept imperfections and focus on improvement.

Free yourself from expectations

Most of your worry springs from not being able to get what you wanted. This might be the pain of not being loved by others or of not being appreciated. The reason is that we cannot change the way others think and feel about you and if we focus on this too much it results in worry and frustration is born being unable to achieve the desired appreciation. It is you yourself who create your own worry by craving recognition and expecting others to acknowledge. If you have this tendency, make an effort to overcome it and practice self-appreciation and self-love.

Practice Gratitude

Worrying involves a negative state of mind and curbs your further potential. A lack of something, be it a relationship, confidence, self respect, happiness, career, or money causes discontentment and dissatisfaction. Focusing on what you lack is a major cause of worry for many. Gratitude creates positive state of mind and reduces worry. Do not take things you have for granted. Next time when you feel stressed about what you lack, be thankful for what you have and the things that are going well in your life.

Face your fears

The process of mind drainage is important in overcoming worry and fear thoughts, unless drained off, can clog the mind. Fear is just a comfort zone which needs to be broken. It is just a self limiting thought. Many of us paint scenarios about what could happen and what could go wrong. Each time you face the fear, the comfort zone is broken and you can come out of this negative state of mind. Fill your mind with thoughts of faith, hope and courage. You became a worrier by practicing worry. You can become free of it by practicing the opposite.

Finally, If you are worrying about something right now, take action by doing what you need to do to stop worrying. Shift your focus onto your goals and your purpose. We usually worry about things about future and often simple things. Remind yourself of the larger picture and things for which you can be grateful and reflect on your abilities and achievements.
Follow these simple steps to break your worry habit and you will start to see change.

“Drag your thoughts away from your troubles..by the ears, by the heels, or any other way you can manage it.”- Mark Twain

 

 

 

 

 

 

 

 

 

 

Be Persistent in your efforts

Perseverance is important when it comes to being successful. Right motivation and strong willpower helps you overcome the tendency to give up.

Many of us accept what life gives us instead of going out and creating things for ourselves. Those who have the determination to achieve their goals always surge ahead to chase their frontiers of success. Success largely depends on living with right intent, virtues, purpose and direction.

Successful are not necessarily smarter or more talented than their less successful counterparts. They are only more disciplined, determined and courageous to use their will power in righteous ways in getting what they want. Many smart people fall by the wayside because they strive only when there are short bursts of motivation or either they use will power without the right purpose. Perseverance is an important trait to develop in order to become successful.

Perseverance is diligently working towards challenges and the ability to maintain the effort over long periods of time despite facing difficulties in the path. Motivation and Will Power help you persist in your endeavours.

Why Motivation is important?

When you want to achieve something or when you act out of desire to pursue a habit or a goal, you depend upon the feeling of motivation or interest. Motivation is like a welcome wind at your back that helps you to stay persistent. Motivation can vary in nature depending on the factors that influence you to pursue your goal.

Extrinsic Motivation

You tend to act on extrinsic motivation when you expect something in the form of reward or act because you will be punished. For instance, you exercise because you want to be complimented on how you look. This kind of motivation has its downsides as it only lasts as long as the external motivator is applied and you value it. Extrinsic motivators can be created in order to achieve a particular habit or a goal.

Intrinsic Motivation

You are intrinsically motivated when you do something because you find it inherently satisfying. May be you eat healthy food because you prefer the taste. This is more powerful than extrinsic, but the downside is that there is not always a way to create it. This depends on your interests, likes and passion.

Prosocial Motivation

This motivation comes from the desire to help others or support a cause you care about. This can be very powerful motivation and has both intrinsic and extrinsic motivators. For instance, you might want to work harder to create something that will benefit people.

Knowing why your goal is important and finding what motivates lets you build positive aspects that support your chosen purpose. Tapping into your motivational energies improves your ability to persevere.

Sometimes, when we plan to take up one goal or purpose like learning a new sport or losing weight, we enjoy motivating ourselves for short period, but after the initial gratification, when things get harder, when there are certain obstacles, most of us feel stuck and we are unable to push through. That is when you should rely on the will power to carry you through.

“Use motivation when you find it, but rely on willpower when you don’t.”

Motivation only works in the moment. In order to persist in non-windy days, you have to rely on your Willpower.

Here are some ways to strengthen your will power to move in the direction of your goals.

Develop tolerance

Sometimes failure and difficulties distort the perception of your goals. It also distorts the perception of your abilities. You should learn to endure the situations that seem to be against. Learn to tolerate the unfavourable situations and overcome the obstacles in order to pursue your goals. In the pursuit of your goal you might face rejection and criticism. Strengthen your willpower by being tolerant and to be independent of the opinion of others.

Be patient with yourself

“Patience is power. Patience is not an absence of action; rather it is “timing”it waits on the right time to act, for the right principles and in the right way.”

Fulton J. Sheen

Seeking a goal makes you impatient with your progress. Most of us suffer from the expectation of immediate gratification ‘I must have it now.’ We don’t have the patience to wait and get irritable if we have to. Impatience is a resistance to learning. We want the answers without doing the steps necessary. Impatience weakens your willpower to persist. If you are patient, you can nurture the seeds of will to achieve your goal.

Establish a routine

You can achieve a little bit of something if you learn to follow a simple routine which requires to little or no effort. Sometimes establishing a routine with proper rest and not putting too much pressure can make the daunting process of pursuing your goal much easier. When it is broken into small steps and repeated every single day, it becomes an automatic behaviour. Establish similar routines for every goal you want to achieve.

Develop mental toughness

You can train your willpower to help you handle difficult situations so that you can persevere without losing confidence. Mental toughness can be developed by exposing yourself to tough situations. This way you can slowly push your limits and can expand your safe zone. Continuous small improvements will ensure you won’t give up on your goal. Apply time-limited and quantity-limited discipline to make yourself mentally tough.

Focus on what is in your control

Willpower involves self-control. By controlling your habits and tendencies, you can accomplish what you will. Breakdown your goal in question to those aspects that are in control. Then go through the aspects that are not in control. You will need to determine what you can and cannot control. Your behaviour is the only thing you can control by applying your will. Focus only those things that are in your control.

Develop passion

“If you have a strong purpose in life, you don’t have to be pushed. Your passion will drive you there.”

Roy T. Bennett

Developing passion in whatever you do helps you to persevere longer. Having realistic expectations and figuring out what is that you really care about and what matters you most improves your perseverance. There is no added pressure and the interest will make you stick to the goal you are pursuing.

Stop trying too hard

Sometimes exerting too much pressure causes lapses in your willpower. Like the muscles get fatigued when they are overworked, similarly your willpower can fail you when it is overworked and undernourished. Be aware of how much effort and willpower you are exerting. You must avoid situations where your willpower will be continuously taxed without rest. Engage yourself in certain activities that you find relaxing and refreshing in order to restore your will.

Transform your negative habits

To make yourself persistent at your efforts you must liberate yourself from negative tendencies. Some psychological traits or behaviour that we pick from others tend to shape our life. They produce patterns that appear fixed and automatic. We have to exert force of our will to change our negative habits. Make use of the opportunities to transcend these negative habits to gain better control of your will.

Develop self-discipline

Shying away from risk and wallowing in self-pity puts you off from going after things you really want. Just going with the flow because it’s easier weakens your willpower and cannot persevere during tough times. Create a plan and stick to it with certain amount of discipline. Discipline yourself by being in charge of your thoughts to organise your behaviour towards a specific goal.

Practice mindfulness

If you are pessimistic and have been reinforcing negative thought patterns your whole life, you need to make an effort to break out of those and start thinking in a more positive and success oriented manner. Mindfulness can be practiced as an intentional form of meditation to restructure your negative thought patterns and to strengthen your willpower.

Finally, In any of our efforts there are bound to be difficulties, moments of doubt, anxiety, disappointment and setbacks. But we most likely overcome if those efforts contribute to something larger than ourselves and give us meaning. Find the right purpose as it can be a powerful source of motivation for you to persevere and be patient as it can take time to overcome your negative thoughts and habits.

Try and apply the above steps to persevere in your endeavours.

Know what is it that you want to achieve. Know how you are going to achieve them. Replace negative self-talk with positives.If you aren’t getting enough, try new approaches to persevere.

Revolutionise Your Perspective

Seeing things from a new point of view can be very enlightening. Be open to change your perspective.

“ It is your vibrational thoughts that give life to the goals you wish for”

Are you holding on to fixed ideas or assumptions about yourself?

Are you allowing yourself to be controlled by the past failures?

If yes, then you are limiting your abilities by holding on to self-limiting beliefs. These limiting beliefs of yourself hold you back from reaching your full potential.

The preconceived ideas tend to block your possibilities to do what you want to do. Dreams are essential, but it is also important to know what is keeping you from having it. Sometimes that might be your limiting subconscious belief.

Let us look at some of the self-limiting-beliefs.

Self-Depreciation

Beliefs like “I can’t do” or “I am not intelligent enough” or “I’d fail if I tried” or “ “I lack the experience” and so on destroy your desires. Many tend to attribute their lack of success to not being able to have proper education or financial stability and live a life consumed by their inadequacies.

Security-itis

Some don’t want to move out of their secure zone. Belief like “I am secure where I am” puts limits to explore new possibilities or keeps them from taking a different approach towards their goals.

Negative attitude

Thinking “There is no way to solve the problem” or “competition is just too much” or “I am not capable enough” make you hit the rough barrier soon and kill your desires.

Limited environment

The size of your goals and abilities depend on your environment. Your ambitions and personality is the result of your psychological environment. The environment in which you belong might label your ideas as ‘impractical’ ‘foolish’ ‘luck determines success’ ‘you are too old’ or ‘too young’ and so on.

Low self-worth:

You subconsciouslychoose or attract those people and experiences you believe you deserve. If you feel worthy you tend to make productive choices. If you feel unworthy, you tend to make limiting choices. Low self-worth generates tendencies to sabotage your own efforts. You may start to feel unlucky as things don’t turn out well.

All these perceptions make your perspective narrow. You fail to make out the overall picture and you will not be able to seek new solutions or take different approaches. You end up making limited belief that you can’t get ahead, so you don’t bother to try. Sometimes these same perceptions lead to self-destructive behaviour.

You are what you Think’ is an eternal truth. The words you say matter. So do your thoughts. If you want something different out of your life, then you have to do something different. Similar is the case with your thoughts. To overcome your limiting beliefs or whatever you find yourself complaining, you can make changes by taking responsibility of your thoughts. You can bring about a change in your perception of situations, problems and people in your life by adopting a new point of view. Seeing things from a different perspective creates new opportunities.

At every opportunity, it is important to believe that you have the potential to do better than you are now and should be willing to make an effort to overcome your self-limiting-beliefs.

There might be many detours on your path towards your goal. You can take these detours in your stride by Revolutionising Your Perspective. (RYP)

Changing your perspective lets you work around the hurdles. For instance, while driving, if you come to road closed’ situation, this simply means you can’t go where you want to go on this road. You will find another road that takes you where you want to go. You don’ have to change your desired goal.

Here are some aspects to consider to revolutionise your perspective. (RYP)

Be master of your own time

Some do extremely well when they are on tail wind, but as soon as they run into a head wind, they cannot cope. Sailing along in good winds is easy. As soon as the wind swings and changes it’s direction, they get self limiting and cannot move forward.

RYP by demonstrating a strong will and showing tenacity. Think back to how you were a year or two years ago, about your achievements, have gone forward or backward, have you stayed or continued on right path. You will find that although you may have suffered certain set backs in some instances, on the whole you would have made a steady progress. You will come to realise that setbacks or hardships in your life were very brief and were temporary. If you focus only on the difficult times you will end up getting discouraged. Mastering your time makes your will resolute to move forward in difficult winds.

Be Flexible

Is it sufficient for us to advance in just one direction. Following just one pattern of thinking limits our possibilities. No one is perfect or capable of sailing through without any problems. The reality is people move to the left then to right, they fail and go down, then they stand up again.

RYP by not clinging to a particular method or fixed notions from your past. Unidirectional approach limits your possibilities and ideas. Being flexible in hard times lets you get through difficulties. Explore new possibilities to get around the problem. A path is sure to open up if you are willing to change. If your limitation is that goal is too big, divide it into small realistic steps. If you think you are not qualified enough,try to gain some required skills and apply them to achieve your purpose.

Be flexible and think of ways to turn the situation to your advantage.

Use adversity as springboard

No one can sail through life or travel on their path without facing set backs, failures and difficulties. Life is not necessarily filled with good experiences, even before you were born. So you are not here simply to have everything run smoothly for you.

RYP by taking difficulties or set backs as experiences provided to make you strong and turn them into opportunities to grow. We are here to accumulate different experiences by repeating the process of trial and error. Make the utmost effort with all the knowledge, skills and ideas you possess to cope with adversity. Do not let yourself swept away by the tides of adversity instead use it as a springboard to move forward.

Think like long distance runner

There are always two ways of considering a situation, short-term and long-term. You may not be a sprinter, but this doesn’t mean that you do not have the ability to run. It is true that people have different levels of ability. Some can master something in short term but some take longer time.

RYP by thinking like long-distance runner. Inspite of being a slow learner or with no potential to do well, with continued effort and certain amount of discipline you can achieve what you desire in the long run. A short-term perspective sometimes has a probability of being less successful and has more chances of people concluding that they are no good and ending up having no goal. In the first place. The fact that you did not succeed in short term doesn’t mean that you cannot in long term. It is necessary to extend your time frame to meet your desired goal and you can do so with better ability.

Nothing in this world is a waste

Sometimes the people in your life become your limiting factor. The main problem lies in our incorrect perception of people and things around. This distorted perception of others makes us moan and complain. We tend to categorise them as good and evil and criticise, dislike and distrust. Because of this many wish if they were in a better situation or with better company or with better people. This becomes a major hurdle in working along with others.

RYP by changing your outlook. Ask yourself if there is some other way of seeing a situation. When you happen to meet people you dislike, try and figure out why they are disagreeable to you, or why their character displeases you, or why they have a pessimistic attitude. Unless you adopt to the belief that these negative views cannot be true, you cannot change your perspective. Sometimes it is only our wrong understanding and our distorted views that limits our knowledge about others.

Aim for a goal one step higher

Some find that they are capable of reaching certain point only to discover that success eludes them. Their subconscious fear of total success makes them anxious as they feel that they have not earned it. As a result, they fail to achieve their goals when they have only a little further to go.

RYP to overcome this kind of situation. Instead of getting into trouble, when approaching your goal, practice setting your sights on a goal that is even higher. Making a habit of thinking one step ahead. Plan for your next step and aim for a higher goal. There is always a higher mountain waiting to be tackled. This makes you less anxious towards your present purpose and prepare you better for your next move.

To sum up, you can train yourself not to limit yourself as you have every potential to become what you think you are. So get down to the deepest level, find your limited thinking and beliefs, and try to change your perspective to make them supportive to what you want to achieve. Adopt to a new way of thinking.